#G suite backup user email archive
Īfter the archive is created, Google will send an email to the former employee's email. The default is 2GB with options up to 50GB. However, if there is a large chunk of data, you may want to increase the maximum exported file segment size.
To export all data, leave everything selected. Select the data you wish to export, then select Next. Open a new incognito browser window, go to the page and login with the former employee's login details. Google Takeout can be used to save all data linked to the user license. Choose your personal information from the home screen, remove any external, personal email addresses and phone numbers related to the account. Login to the former employee's or user’s account and remove any associated recovery email or phone addresses. Also turn off the two-step authentication at this stage.Į. Revoke all authorized access items and all application-specific passwords listed. Then return to the user's main settings page, then scroll down a little to the Security section. Select Reset sign-in cookies to enable the user to re-login from all devices.ĭ.
#G suite backup user email password
Make a record of the new password for usage in future.Ĭ. This process has to be decided for each connected device.ī. Choose either Wipe this account to remove the organization's data from the device, or Wipe this device to remove all data from the device. Īt the near end of the account section, you will see the mobile devices that are connected to the user license. Login with a G Suite admin credential to the G Suite admin console at, select Users, then the user's name, then choose Account. Firstly, erase data from the mobile devices that are connected to the user license. So here are the necessary steps that need to be undertaken by organizations for transferring ownership of G Suite Account -Ī.
Ī G Suite admin needs to secure the user license, take backup of the former employee's data and transfer information according to the organizational need. Emails still arrive in the inbox, mobile devices are still synced and all of the Google Drive docs still display the former employee as the file owner. When an employee exits from an organization, the G Suite license still remains active until the G Suite admin takes action.
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